Inter-departmental co-ordination of environmental issues (CP3:V8:01/05/2007)
The Green Team's terms of reference are
- Aims - To co-ordinate the Association's environmental work, including both its present environmental activities and its planned improvements. The team will include at least one member of staff from each Directorate, together with the Communications & Research Assistant. The Communications & Research Assistant will chair the meetings and nominate the members of the committee.
- A minimum of 4 meetings will be held a year and each will be fully minuted. Copies of the minutes will be kept by the Communications & Research Assistant and made available to all staff via the notice boards and on the Intranet.
- The Green Team will be responsible for disseminating any important information arising out of these meetings. They will pass reports and major revisions of the EMS up to the Board for approval, via the Senior Managment Team representative. They will also pass information of specific, or general importance, down to staff within their own Directorate. This will be done via existing 'team' meetings. Minutes will be kept by each team leader.
- Staff can pass comments and information back up to the Green Team through their Directorate's representative, or to the Communications & Research Assistant. These comments will be minuted in the Green Team minutes.
- Where important changes in the Association's environmental policy or practice are planned, the Communications & Research Assistant will be responsible for ensuring these are included in staff and tenant newsletters. The Communications & Research Assistant will keep copies of these newsletters.