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Procedure for monitoring the energy consumption of the Association's communal areas and offices (OP7B:V3:10/08/04)

Responsibility

  1. Head of Services, Senior Services Surveyor, Administrative Assistant.

Action

Electricity

  1. All the electricity invoices go directly to Head of Services. He/she decides if the estimate looks correct by comparing it with previous meter readings.

  2. If the figure appears to be inaccurate the Head of Services will obtain an accurate meter reading and the Administrative Assistant will then ring the supplier to get the bill amended. However, if it appears correct he/she will pass it onto the Administrative Assistant to log and process.

Gas

  1. When the Senior Services Surveyor receives an invoice from our preferred gas supplier, he/she will check the estimate. He/she decides if the estimate looks correct by comparing it with previous meter readings.

  2. If the figure appears to be inaccurate the Senior Services Surveyor will obtain an accurate meter reading and the Administrative Assistant will then ring the supplier to get the bill amended. However, if it appears correct he/she will pass it onto the Administrative Assistant to log and process.

Recording

  1. The Administrative Assistant is responsible for updating the communal energy spread sheets which can be found on the “G” drive in the “Green team” folder.